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The Ultimate SaaS Pricing Strategy

When you’re creating any kind of SaaS product, it’s a long and complicated process. Figuring out the tech alone seems like the biggest challenge you’ll have to face, but then you have to tackle the business side and there are a whole new list of decisions to make.

One of the biggest decisions you’ll need to make? Your SaaS tool’s pricing plans.

Pricing is one thing that you literally and metaphorically cannot afford to get wrong, so you’ll want to be diligent and strategic when making a decision.

In this post, we’re going to go over a solid SaaS pricing strategy and how to execute it step by step so that you can have a strong profit margin while still being competitive.

Why Your SaaS Pricing Strategy is So Crucial 

Pricing is a crucial part of any business, and SaaS businesses are no different. Even though you don’t have a physical product that requires shipping, there’s still plenty of overhead to cover, including paying your techs and all the other costs associated with running a business.

This is why your pricing strategy is so important. 

If you undercharge or overcharge your SaaS products by too wide of a margin, it can be the kiss of death. 
You need to find the goldilocks of pricing, where your customers feel like they’re getting a great value (especially compared to the competition) and you’re making a solid profit now and as you scale up in the future if that’s in the plans.

The Ultimate SaaS Pricing Strategy Step-by-Step 

It’s not uncommon to see SaaS companies choose one out of several SaaS pricing strategies, going off of a set metrics and sticking with it for years without ever revisiting.

We strongly recommend taking multiple factors into consideration, however, combining several SaaS pricing strategies into a single ulta-powerful one. 

Let’s go step by step through the process of how to find a strong price point. 

1. Start with Market Research 

A good baseline to consider when you first start considering pricing is to look at what your competition is doing.

How much do they charge? What pricing models do they use? And how do you believe that you rank up to them?

One brand might charge $4 per month while another charged $60 per month for their base pricing, and in most cases, you’d expect that the $60 intro package would have some distinct advantages over the $4 per month option. 

Here’s an example with invoicing SaaS software. Freshbooks‘ entry level plan is $6 per month.

The Ultimate Saas Pricing Strategy - Freshbooks Pricing Page

Quickbooks‘ lowest price plan is $15.

The Ultimate Saas Pricing Strategy - Quickbooks Pricing Page

That’s a bit of a range, and it largely comes down to Quickbooks having a more well-known name.

Keep in mind that advantages over your competition can include a better interface, new features, or even improved customer service. All of these are essential factors that customers are looking for.

2. Assess Your Costs 

You should never set your pricing before you understand what costs are involved to run your business, both now and as they’re projected to grow in the future.

You want to look at all costs, including the following:

  • Sever cost 
  • Employee costs 
  • Equipment, including business phone lines 
  • Costs associated with business licenses and permits 
  • Business software like invoicing, payroll management, and CRM tools 
  • Fees like credit card fees and bank fees 
  • Interset on any loans or financing that you take out to get started or scale
  • Potential legal fees 
  • Insurance, including liability insurance
  • Professional fees for accounts, lawyers, and consultants 
  • Site and marketing fees
  • Customer acquisition costs, including affiliate or referral fees  

Remember that your costs will likely increase in the future as your client base grows (a two-person team, for example, doesn’t need HR, but a 50-person team will), so you want to keep that in mind, and you want to ensure that you’re making a healthy profit margin and not just breaking even.

3. Choose Your Pricing Model 

Before you set a price, you need to know exactly what you’re charging for.

Some brands will charge based on usage, for example, and others charge for features. Let’s take a look at the different pricing models

The Per-User Pricing Model 

Some tools require different accounts for each unique team member using it, so the platform will charge per user. Slack is a great example, and while higher cost-per-user plans do unlock new features, you’re paying for the number of users on each account.

The Ultimate Saas Pricing Strategy - Slack Pricing Page

Other examples might include CRM tools where each salesperson needs their own unique account to track, or even social media management software. Per-user pricing can be helpful, but it can limit your growth if it’s the only factor; it works best when combined with feature-based tiered pricing, too.

The Usage-Based Pricing Model 

Plenty of virtual business phone lines offer usage-based pricing, where you pay more the more you use the platform. Every minute costs a certain amount. 

Usage-based models can be tricky, because customers aren’t always the biggest fan; it’s difficult for them to track, and no one wants a surprise bill at the end of the month. This can also be unpredictable for businesses, as a business’s needs may fluctuate and that can impact your business’s profit. Still, customers are only paying for what they use, which can be an advantage.

Tiered Pricing Models

Most SaaS tools that you see will offer tiered pricing because it’s easy to scale while keeping your tools accessible to a wide audience. Each plan can be created with a targeted buyer persona in mind, and you have the option to create custom pricing for enterprise-grade clients; this is an enormous asset when you’re working with account-based marketing strategies

Here’s a great example from Microsoft Teams. Higher-cost plans grant more features and higher-usage than the plans below them. The free plan, for example, grants only 100 participants, while the $5 per user per month plan offers 300, and the $20 per user per month plan allows up to 10,000.

The Ultimate Saas Pricing Strategy - Microsoft Teams Pricing Page

Flat-Rate Pricing Models 

Flat-rate pricing models aren’t overwhelmingly common in the SaaS world, but they do exist. There’s one plan, and one list of features, and you can access it all for one flat fee every month; you can take it or leave it. 

Basecamp is one of those rare companies that uses flat-rate pricing; it’s $99 per month, no matter how many users you’re adding or how often you’re using it.

The Ultimate Saas Pricing Strategy - Basecamp Pricing Page

While this is easy to keep track of, it doesn’t open up the opportunity to charge more for added value and it may cut out segments of your audience who may have needed lower-cost plans for fewer features or usage options. 

4. Consider Discounts for Annual Purchases 

One thing that you’ll notice with a large number of SaaS products is that they have per-month pricing and per-year pricing. If you pay per year (or even for three or four months at a time), you can get a substantial discount ranging from 10-20% off. 

Keep in mind that for SaaS products, retention is key to business growth and revenue growth even more than increasing your pricing. Building and keeping your userbase is everything. This acts like a loyalty discount, which your clients will love, but it also locks them in for a full year. They’ll get used to the tool, and they’ll likely stick with you, as opposed to trying it for a month or two and having the option to cancel at any time. 

Annual or bulk subscriptions work for many businesses, so consider implementing it for your brand; just make sure you’re at a solid profit margin on the discounted price and work your way up from there.

5. Put This All Together 

Once you’ve conducted all this research and taken time to think about what will work for your business, it’s time to put all the puzzle pieces together.

Let’s look at a hypothetical example and say I’m trying to sell content editing software.

My imaginary competitors charge a range of $10 per month to $99 per month. 

I know that my monthly costs are $4000 right now, and that can serve 200 customers, meaning I need to charge a minimum of $20 a month to break even.

I opt for tiered pricing, with my baseline package being $25 a month after a one month free trial if you purchase 3 months at once, and my full-access plan being $50 a month. I make this decision because my baseline package offers substantially more features than the competitor’s $10 a month plan, which is on a free site while I offer a browser extension that’s easier to use. 

I’m competitively priced based on the market, features, and value. I’m using a pricing model that allows me to capture higher-value customers and baseline-level customers so I can grow faster. 

Final Thoughts 

SaaS pricing strategies (and the pricing itself!) should never be rushed decisions that are hastily made. It will impact how you stand out in the market, and it can absolutely impact customer purchases and retention rates. It is something you’ll have to decide early on, especially if you want to ask for funding and need to provide a comprehensive business plan.

Remember that you can change your pricing overtime, even if you choose to grandfather existing customers into old plans. As your business grows, your pricing models can change, and it’s important to ensure that you’re always profitable. Don’t let your pricing run out of business, even if the competition charges less. 

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4 thoughts on “The Ultimate SaaS Pricing Strategy”

  1. After reading about SaaS pricing Models this was a fantastic refresher on how I could go about implementing them. Very valuable to follow along as breadcrumbs keeps on topic as we learn along the way. Now I feel like I understand SaaS pricing models a lot better than I did before this focus.

  2. I’ve read countless articles on SaaS pricing models but this was the most coherent and simplistic. Kudos to the writer!

  3. Typos
    – a bunch of typos distract from the otherwise good level of professionalism in the piece

    Brand & value focus?
    – I think anchoring against costs and competitors makes sense in highly competitive, mature markets where price / performance are the main factors.

    I think the article could benefit from a discussion on brand-driven, customer value-based pricing (what value do customers feel they get?) which can radically change what you charge particularly if you identify a niche market where your feature differentiators make your product a slam dunk even if its twice the price of competitors.

    Same for the value teams get. It’s one thing to have a team price, but I think it’s worth talking about the value teams get out of it. Sometimes it’s just “more people doing the same thing” but others have network effects and the value vastly increases. Take Figma: it’s free for individual users and pricing comes in for teams because they realise that most documents are shared so making it free gives people strong hands-on experience using the tool, and a very strong, defensible path to really great revenue streams for collaboration.

    • Thanks for the feedback Julian! Damn I’ll find those typos right away, thanks for pointing that out and for the other great ideas, I’ll try to get them incorporated as soon as possible!


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